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Groups let you assign the same access to several people at once. Use groups for teams, departments, board viewers, or any recurring audience that should receive the same sharing settings across resources.

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Create a group from the Share sheet

1

Open sharing

Open a resource and click Share.
2

Search for a group

In the People tab, use Type to search or create.
3

Create the group

Type the group name, choose Create “{name}” group, then click Create group.
4

Add members and access

Add users to the group, then choose the group’s access level for the resource.

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Manage groups

Use Manage groups from the Share sheet to review existing groups. From the group list, use Add users to group to update membership or View group to inspect a group before sharing with it.

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Share to a group

1

Open the People tab

Open Share, then select People.
2

Find the group

Enter the group name in Email, name or group, separated by commas.
3

Choose access

Select the access level, then add the group to the resource.

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Inherited access

Some rows show that access comes from a parent resource with People in. That means the current resource follows the default access settings from its parent. If you change inherited access for a resource, Runway asks you to Change access for {resourceName}. Choose Change and unlink when the resource should stop following the parent and keep its own access settings. Unlinked resources show the banner Share settings on this {resourceName} are unlinked from the default access settings. Use Relink and confirm Relink share settings to follow the parent again. Use Reset to default access level when you want to discard custom access and return to the default access level.

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FAQ

Membership changes affect the people who receive group access. Each resource still keeps its own access level for that group.
It means the resource no longer follows the parent resource’s default access settings. The resource keeps its own sharing rows until you relink or reset it.
Yes. A resource can have group rows and individual user rows.

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What’s next